[BCAB] Labelling Documents Karl Farrell 25 Nov 2012 17:03 GMT

Hello everyone

This message relates to Gerard's recent enquiry about labelling documents
that, presumably, he needs to keep by his desk.  Most of us surely would
prefer to have available an accessible digital library of our important
documents but I suppose Gerard needs hardcopy documents for other peoples'
benefit.  So this is the kind of office problem we had to deal with in the
eighties.

The more simple the solution, the better and I trust Gerard uses braille.
If there are documents of up to seven A4 pages each, there are folders you
can buy with 50 clear plastic sleeves.  You could get such a folder and
label the sleeves in braille 1 to 50: using adhesive braille labels would be
best.  The sighted people can identify the document through the clear
plastic but Gerard would have to set up a register of the documents and what
sleeve number they were in.  The register could be in the form of a document
file, a spreadsheet or in braille.

If multiple documents need to be kept together, then cardboard wallets or a
complete filing system would be needed.  What makes this physically quick
and efficient is the braille labelling of the pockets or dividers.  I would
go for numbers because they take up less space and you can update the
register as and when things change but the labels don't change.

If you are dealing with commercial documents in an office setting, I suggest
you investigate Voiceye from Sight and Sound.  This is about electronic
labelling of hardcopy documentation.  It also gives access to the contents.

Karl Farrell

-----Original Message-----
From: Bcab [mailto:bcab-bounces@lists.bcab.org.uk] On Behalf Of Michael A.
Ray
Sent: 25 November 2012 15:38
To: BCAB Discussion List
Subject: Re: [BCAB] Braille Demo Gun

Gerard,

I think you mean Braille 'DYMO' Gun rather than 'Demo' gun?

I have one which I bought from the RNIB, but I have stopped using it because
every time you press down to cut the tape, a small section of tape finds
it's way into the insides of the gun.  After a while these clog up the gun
and the tape will no longer insert into the thing.  It is possible to take
the thing apart and empty the accumulated fragments of tape out, but that
gets to be a drag after a while.

Instead I use one of the metal things that the RNIB sell to Braille onto
Dymo tape with my Perkins.  The Braille is much more tactile than from a
Dymo gun, but of course a Perkins isn't especially portable.

Mike

On 25/11/2012 14:49, Gerard Sadlier wrote:
> Hi all,
>
> What is this, how does it work and where could I get one if I wanted it?
>
> Ger
>

--
Michael A. Ray

Analyst/Programmer
Witley, Surrey, South-east UK

Ham Radio Callsign: G4XBF, licenced since 1982

Use the NVDA screen-reader, not Scientific, just Freedom

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